How to Send Your CV via Email (Guide, Examples & Templates)

When applying for jobs, understanding how to send your CV via email and creating the right message can significantly boost your chances of securing your dream role. Whether you're a student or changing careers, this step-by-step guide offers essential tips, templates, and examples to make your job application email stand out. From composing an impactful subject line to submitting a good CV and cover letter, we cover every crucial detail.

What's in this article?

• Tips on how to send a CV politely

• What to write when sending a CV via email

• Common mistakes to avoid when sending CVs or cover letters via email

• How to send a CV via email using a phone.

Update your CV before sending it by email!

Update CV

Browse through our wide collection of CV templates to ensure your career documents meet and align with the job requirements.

How do I send my CV through Gmail?

Sending your CV by email is one of the simplest ways to apply for a job, and doing it professionally can make a strong first impression. Here’s how to do it step by step:

1. Compose a new email and add the recipient: Enter the recruiter’s or hiring manager’s email address to ensure your application reaches the right person.

2. Write a clear subject line: Use a subject that quickly communicates your purpose, such as:
   “Application for Data Analyst role at Harrods”

3. Attach your CV and cover letter: Upload your documents and make sure they’re named professionally (e.g., DemiHall_CV_Harrods.pdf).

4. Create a polished message body: Write a brief, polite email introducing yourself and mentioning the position you’re applying for. Express enthusiasm and note that your CV and cover letter are attached.

5. Tailor your email to the job: Align your message and attachments with the job description to highlight your most relevant skills and experience.

A well-structured email not only delivers your CV but also showcases your communication skills, increasing your chances of making a strong impression.

Template for sending a CV via Gmail

Check out our matching data analyst CV and data analyst cover letter examples for more details on how to streamline your application.

How to email your CV professionally

The key to creating an effective email for your CV is to maintain a professional tone and structure.

• Start with a clear subject line that includes your name and the job title.

• In the opening, introduce yourself succinctly and specify the position you're applying for.

• Highlight your most relevant achievements or skills, keeping it concise while expressing genuine enthusiasm for the role.

• Conclude with your contact information, ensuring it's easy for the employer to reach you for further communication.

See our article on the top skills employers look for and the best achievements to include in your CV for more details.

Must-have email sections

1. Subject line: Add subject line to state the email purpose

2. Body: Introduce yourself briefly, showcasing key skills

3. Call to action: Encourage your recruiter to contact you soon

4. Email signature: Include name, contact details, and LinkedIn

5. Attachments: Attach matching CV and cover letter

See our tips below, covering what to put in an email when sending a CV, and the best practices to help you submit a professional application.

1. Include a subject line

Your subject line is the first thing a recruiter sees, so make sure it’s clear, concise, and informative. It should include:

• Your full name

• The job title you're applying for

• And the purpose of the email (e.g. job application, follow-up interview, additional questions).

2. Add the body of the email

The body of your email is your opportunity to make a strong first impression. It should be brief, well-structured, and tailored to the position you’re applying for.

What to include in your email body?

• A short introduction with your name and the role you’re applying for.

• Where you found the job listing.

• A brief summary of your relevant skills, education, work experience, awards, or certifications.

• Your enthusiasm for the role and what excites you about the company or position.

• A polite closing, including your availability for an interview and contact details.

Role-specific samples on how to send your CV via email

Complete writing guides: Marketing CV example and marketing cover letter example.

Complete writing guides: UX designer CV example and UX designer cover letter example.

Complete writing guides: Fashion editor CV example and fashion editor cover letter example.

Complete writing guide: Software developer CV example and developer cover letter example.

Complete writing guide: financial analyst CV example and financial analyst cover letter example.

3. Add your signature to an email message

Ending your email with a professional signature adds a personal touch and reinforces your credibility.

Your email signature should include:

• Full name

• Job title or the position you’re applying for

• Email address

• Phone number

• Optional: Links to your LinkedIn profile, portfolio, or personal website

Refer to our matching accountant CV and accountant cover letter examples for more inspiration.

4. Save your CV in a Word or PDF format

When saving your CV and cover letter, ensure they are in a professional and universally compatible format, such as Word or PDF.

For more information, refer to our related blog article on the best font and best colour for your CV.

5. Attach your CV and cover letter

Before sending your CV and cover letter via email, make sure to attach the correct files. Double-check that both documents are named and formatted correctly to avoid issues with opening or viewing them.

Before clicking the 'Send' button, ensure your CV is up-to-date and tailored to your job. See our video below to learn more!

6. Proofread your email

Thoroughly proofread both your email and CV to eliminate any grammar or spelling errors. Use tools like Grammarly and Quilbot to ensure your email is polished and professional.

Make sure your CV is up-to-date before sending it!

Update CV

7. Use a professional email address

It is crucial to send an email using a professional email address, an aspect often overlooked by jobseekers. It is often the first impression you make on potential employers, so ensure it is short and simple.

The essentials for sending a CV via email

• Email subject: Use concise subject lines.

• Professional greeting: Briefly introduce yourself and the position.

• Experience: Highlight relevant skills and achievements.

• CV and cover letter: Attach your CV and matching cover letter in a professional format.

• Closing: Add an email signature.

• Proofread: To eliminate any mistakes.

Next steps?

Now that you know how to send an email for a job application, it's time to start applying! Stay organised and use the Job Application Tracker to manage your applications. If you’re seeking a new job, check out our CV Builder and diverse CV examples tailored to all careers to help you get started. Connect with our CV Writing Service to receive professional career advice and help you fix all the inconsistencies. Lastly, enhance your application with a matching cover letter to ensure you set yourself apart from other candidates. Additionally, check out our related blog article on good questions for your next job interview.

FAQ

How do I email my CV from my phone?

Open your email app (such as Apple Mail, Gmail, or Outlook), compose a new message, attach your CV and cover letter, and follow the instructions in our article above. Be sure to use the correct file name and format before sending your application. Effortlessly create your CV on your phone to speed on the job search process.

How long should my email be when sending my CV?

You should aim for two to three paragraphs to introduce yourself, highlight your main qualifications or achievements, and reiterate your interest in the position. The key is to keep it short and to the point, avoiding any ambiguity.

For more valuable tips, refer to our similar blog article on the optimal CV length.

How to professionally follow up on an email with no response?

If you haven’t received a response from the recruiter or hiring manager two weeks after sending your application, it’s appropriate to follow up after a week or two. Send a polite reminder email reiterating your enthusiasm for the role, and request an update on the application process.

For more tips, check out our article on how to follow up after an interview.

How do you say "please find attached my CV"?

We understand the concerns when sending a CV via email - it's the last crucial step in the application process. Instead of getting hung up on the phrasing, we suggest focusing on crafting a professional CV and cover letter that showcases your strengths and enthusiasm for the role. However, if you're looking for options, here are some suggestions:

• I have attached my CV for your review.

• Attached is my CV, which provides more details about my qualifications.

• Please find my CV attached for your consideration.

• Please find attached my CV.

Should I send my CV as a PDF or Word document?

Both Word and PDF formats are acceptable. However, many recruiters prefer PDFs for better formatting and compatibility across different platforms, operating systems, and devices.

Is it necessary to include a cover letter with my CV email?

While including a cover letter with your CV email is optional, it can set your application apart. Unlike a CV, a good cover letter provides a personal touch, outlining your reasons for applying and your motivation to excel in the role. We recommend including one, unless otherwise specified in the job posting.

Is there a right time to send a CV?

We recommend sending your email on weekdays, preferably between 6 and 10 AM, to increase the likelihood of it being noticed when the recipient first checks their inbox. Aim to send it early in the week, avoiding Fridays and weekends. Lastly, sending your CV late at night or on weekends is a bad practice, which may lead to your email being overlooked.

How to write an email for a job application with an attachment?

When writing an email for a job application with an attachment, keep it concise and professional. Mention the role you’re applying for, and state that your CV (and cover letter, if included) is attached. Always remember to attach the file before hitting send!